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Resources for Boulder Campus Property Managers

Description: The new Property Q&A session, coordinated by OCG Property Officer, Penny Mathews, is a collaboration between OCG, the Campus Controllers Office, Property Accounting Office and campus partners. Property Q&A sessions will be hosted by a panel of Sponsored Project Specialists, Department Research Administrators and Department Financial Staff who are available to discuss property with anyone on campus who purchases, manages and/or tracks property.

No property knowledge is needed to join! Anyone interested in learning about property and networking with others on campus are welcome. The panel is available to provide guidance and answer questions around a variety of topics, including best practices, management of property and equipment purchased with University funds, tracking and tagging, inventory, closeout, disposal process, terms and conditions of sponsor titled and conditionally titled equipment, purchasing in marketplace, fabrications, use of Petty Cash and Gift Cards, campus policies and accounting functions, sponsor obligations related to award property clauses, and financial processes.

Property Q&A will meet quarterly.

Visit theÌýÌýsite to:

  • List the items that your department no longer needs
  • Look for items your department could use
  • Email buffsurplus@colorado.edu with any questions

Tips for Departments

  • Having trouble keeping track of which room your equipment has been moved to - see the Best Practices tab for a helpful poster.

Please remember, a department:Ìý

  • Cannot give/sell the item to faculty/staff. CU holds auctions to provide equal opportunity to purchase an item.
  • Cannot give/sell directly to a company/person/charity.
  • Cannot allow a transferring PI to take an item without permission from CU and acceptance of the item from the receiving institution. Legally, CU transfers the item to the receiving institution, not the PI.

Purchasing/Receiving Capital Equipment

Tracking/Maintenance of Tagged Equipment

  • Change of Location?ÌýSend email with tag number andÌýnew location toÌýproperty@colorado.edu.
  • Change of Status?
  • Cannibalization is when a dept disassembles a tag and uses the pieces for other uses.
  • Impaired: Equipment no longer used for intended purpose due to reduced functionality.

Office of Contracts & Grants

  • Link takes you to OCG's webpage for property.

Property Disposal/Transfers/Donations off campus

Would you like 'read-only' access to PeopleSoft Asset Management?

PSAM allows you to query your departmental assets to review their tag#, location, funding source, responsible person, etc. It's a great way to manage your assets and reduce your biennial inventory headaches. Contact Melissa KellerÌýat 303-492-8030 to get started.

Questions:

Zen of Accounting

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Contact List

Carolyn Ivey
Debt & Asset Manager
carolyn.ivey@colorado.edu
303-492-1035

Enrique Lujan
Property Accountant and Inventory Specialist
enrique.lujan@colorado.edu
303-735-6217
Contact me with questions about activity after purchase and tagging.

Melissa Keller
New Acquisition Accountant and Property Accounting Supervisor
melissa.keller@colorado.edu
303-492-8030
Contact me with questions aboutÌýthe purchaseÌýandÌýtagging of new equipment or fabrications.

Penny Mathews
Compliance Manager
penny.mathews@colorado.edu
303-735-2698
Contact me with yourÌýsponsor-fundedÌýcompliance questions.